DJG JobAnalysis Questionaire

1. Office Administration E. Appointments, Meetings, Conferences, Training Sessions, Special Events Scheduling appointments, meetings, conferences, conventions, training sessions, or special events. May include individual appointments, team functions, on- or off-site sales meetings, professional conferences, awards banquets, or fund raising events. May participate in planning the agenda or theme for meetings or events as well as site selection.	FREQUENCY OF ACTIVITY Please check the frequency level that most closely describes each numbered activity in your current job. (Check one box only in response to each numbered statement.)						REVIEW/APPROVAL PROCESS How is the accuracy, quality, and/or decisions related to this job activity reviewed? Consider all aspects of review that occur throughout the process. You may check more than one box. Please check ALL that apply.
	Not Part of Assigned Duties	Up to 5%	More than 5% and Up to 10%	More than10% and Up to 25%	More than25% and Up to 50%	More than 50%	Check own work	Cursory review by others	Thorough review by others
1. Monitors pre-established calendar for manager and/or staff; ensures minimal conflict with other plans.
2. Controls and organizes manager’s calendar (e.g., determining who may receive appointments and when).
3. Schedules training classes for others, assigning rooms and times to specific courses.
4. Schedules meetings involving internal and external participants (less than 25 people) at an on-site location and arranges appropriate equipment and services.
5. Arranges logistics for meetings involving internal and external participants (25-50 people) on- or off-site, securing appropriate location, equipment, and services, considering costs and quality.
6. Arranges logistics for large meetings involving more than 50 attendees off-site or large, on-site meetings involving internal and external participants (e.g., clients, customers, or the public) securing appropriate location, equipment, and services considering costs and quality.
7. Arranges logistics for major community or professional events that may span several days and are attended by large groups of both internal and external participants (e.g., clients, customers, or the public). Secures appropriate location, equipment and services, considering costs and quality.
8. Recommends and plans a broad variety of meeting components (e.g., theme, agenda, activities, speaker selection, entertainment, menus). Considers cost and quality of site and service. This does not include committee work for occasional events.
9. Negotiates major contracts with hotels and other vendors for services provided during large meetings (over 100 attendees) and conferences.

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Job Analysis Questionnaire