DJG Input Ver. Emp. Resp. Q2 RE

This reports displays all responses to a completed JAQ. It allows you to easily verify that the data was input correctly and examine the actual duties performed by the employee in terms of frequency and level of review. Some organizations use this document as a job description as well as the basis for performance appraisal.

1	*Office Administration*
	A	*Mail Processing*	*Freq.*	*Review*
	1	*Receives and distributes standard or electronic mail.*	*10-25%*	x
	2	*Files, reroutes, disposes of, and categorizes mail for response.*	*10-25%*	x
	3	*Drafts responses to basic inquiries (e.g., requests for information) and distributes via standard or electronic mail.*	*10-25%*	x
	4	*Drafts responses to moderately complex inquiries (e.g., description of organizational/team policies or procedures).*	*<5%*	x

	B	*Preparation and Composition of Documents*	*Freq.*	*Review*
	1	*Proofreads documents for spelling and grammatical errors.*	*<5%*	x
	2	Generates correspondence or documents from dictation, rough notes, or general instruction and/or completes and processes routine forms (e.g., memberships, subscription renewals, etc.).	*5-10%*	x
	3	*With limited instruction, composes routine correspondence (e.g., responses to requests for information) under own or manager's signature.*	*5-10%*	x
	4	*Identifies relevant information and generates documents from notes or minutes taken at management or team meetings.*	*<5%*	x
	5	Gathers data from multiple sources and creates in-depth and detailed complex documents (e.g., budget comparisons, general financial statements, investment summaries, government reports, internal staff reports) or completes and processes complex forms (e.g., statistical summary forms) with minimal instruction.	*<5%*	x

	C	*Records Maintenance and Retention*	*Freq.*	*Review*
	1	*Files records and conventional information according to preestablished systems; may make minor modification to the systems.*	*<5%*	x
	2	Creates conventional and electronic file records and systems for the team (e.g., general files; word processing, spreadsheet, and data base files; mail lists).	*<5%*	x
	3	*Administers the purging, retention, and protection of electronic or conventional file records for the team.*	*<5%*	x
	4	*Administers the purging, retention and protection of electronic or conventional file records for the foundation.*	NA

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